Screenshots and elearning go hand-in-hand. I use them for a lot of my software training. I also use them almost daily for project reviews. It’s easy to create a quick screen grab and then add a few notes. I also use screenshots when I run across a template or idea that I may want to use in a future elearning course. Just grab an image and save it in my ideas folder for later.
If you do a search you’ll find that there are a ton of screenshot products on the market—both free and paid. The free ones are hit and miss. Most look like they were built in 1995 and many are bundle with adware or possible malware. I’d stick with a paid tool because they don’t cost that much. But what do you do if you don’t have the money for a paid tool and you don’t want to download risky free product?
The good thing is that if you need to do screenshots, most likely you already have the tools to do so. Here are three easy ways to do screenshots and they won’t cost you a bit. Below is a quick description and then I added a tutorial that shows how they work.
The Old Fashioned Way
Years ago when you wanted a screenshot you pressed the PRINT SCREEN button. This took a snap shot of your screen and loaded it on the clipboard. Then you pasted the screenshot into something like MS Paint and made your edits. The print screen option still works today (unless you have it mapped to another application).
- Print Screen: captures your entire desktop and loads the image on the clipboard. Paste the image into a different application to make edits.
- ALT+Print Screen: captures your active window.
Windows Snipping Tool
I’ve been using the Snipping Tool since the days of the tablet PCs. Starting with Microsoft Vista it’s available to all Windows users. It’s located in the Accessories folder. I have it pinned to my task bar for quick access.
With the Snipping Tool you can capture freeform (like a scissor cut out), rectangle, window, or full screen. After snipping part of a screen you can highlight and annotate the image. When you’re done save it to your favorite image format.
Here’s more info on the Snipping Tool.
Starting with PowerPoint 2010, Microsoft included a feature that allows you to quickly grab a shot of any open window or do a screen clip of anything on your desktop. This is perfect for creating quick interactive software simulations. Grab a series of screenshots, place them on some slides, and then add hyperlinks to simulate the software like I did in this quick demo.
Another nice benefit of using PowerPoint is that you can annotate or embellish the screenshots and then save them as single images. Because of the freeform authoring in PowerPoint, creating custom graphics is super simple. By the way, Articulate Storyline also has a similar feature.
You can learn more about PowerPoint’s screenshot feature here.
Quick Tutorials on Creating Screenshots
Here are three tutorials I built in Storyline where I walk through all three screenshot applications. You can check them out below.
If you want more robust screenshot features, then you can find all sorts of free and for-pay applications. Since the cost of the paid applications is relatively low, I recommend sticking with them. I don’t think it’s worth the hassle messing with a free solution considering it doesn’t cost much for a reputable tool. I’ve been using Snagit for years. It’s a good product and the price is fair. If you’re going to buy a product, you can’t go wrong with it.
However, if you need to do screenshots and don’t want to spend any money, then odds are that one of these solutions above will work for you. How are you using screenshots in your elearning courses? Share your comments here.
Upcoming E-Learning Workshops & Events (2015)
- September 23 & 24 (Vancouver). Community-based elearning workshops focused on practical tips & tricks. You can register for one day or two days. To learn more & register, click here.
- September 29 (Las Vegas). Want to learn to get the right look and feel for your courses? Join David Anderson and me for a fun and active hands-on workshop. This topic is by far one of the most popular of the ones we've covered in any of our workshops in the past.
- September 30 (Las Vegas). Going to Devlearn? Swing by the Articulate booth and say hello.
- October 28 & 29 (Philadelphia). Community-based elearning workshops focused on practical tips & tricks. You can register for one day or two days. To learn more and register, click here.
- November: Just added! I'll be in London, Dublin, Berlin, Paris, Belgium, and Utrecht. Details coming soon.
Free E-learning Resources
Want to learn more? Check out these articles and free resources in the community.
Here’s a great job board for elearning, instructional design, and training jobs
Participate in the weekly elearning challenges to sharpen your skills
Lots of cool elearning examples to check out and find inspiration.