This is the 11th post in the Articulate 101 series. It was written by Articulate EVP of Sales & Marketing Mark Schwartz.
Often, while doing a demo of Articulate Presenter, I’m asked why you would ever want to publish your Articulate Presenter output to Microsoft Word. Well that’s a fair question. After all, isn’t the real value of Presenter its ability to transform PowerPoint to Flash? I can think of 5 reasons why you would want to publish to Word.
First off, be aware that you can choose to publish to Word as a Storyboard or as Presenter Notes. Here are examples and potential uses of each method. You’ll note the slide notes come from the notes feature of PowerPoint. As a best practice, we recommend that you use your PowerPoint slide notes as your Presenter narration script.
1. Approvals. Do you have multiple stakeholders involved in creating and sponsoring your training? Prior to final production of the course, why not get approvals and sign-offs to ensure full concurrence on the course content. The storyboard that Presenter creates is a great way to seek (and document) sign off by all the stakeholders before the course goes live.
2. Reference. The storyboard output is useful as a Presenter attachment to serve as a job aid or reference guide for hard copy review. You’ll also find that the output can be used for those who don’t have computer speakers or are hearing impaired.
3. Review. Is it time to update a course? The storyboard is a useful format for quickly reviewing your course as a baseline to begin your updates.
4. Script. Do you use a voice talent to narrate your Articulate courses? Output the slide notes as your narration script and they’ll have everything they need to record and save each slide as an MP3 or WAV file. Then you can use Import Audio and Synchronize Animation to integrate the audio into your courses.
5. Stakeholders. The slide notes also serve as a review document to ensure that all stakeholders approve the course script.
There’s 5 good uses for publishing to Word. I’d welcome your feedback as to how you are using the publish to Word feature of Articulate Presenter, and I hope you find these tips useful.
By the way, you can also publish to Word in the other Articulate Studio products.