This is a trick I kind of stumbled upon a few months ago. I was attempting to zip up a PowerPoint 2007 file and accidentally unzipped it to reveal a media folder that held all of the images I was using in my course. Now, keep in mind that this only works for PowerPoint 2007, but it’s still a cool trick, nonetheless.
Here’s a quick screencast I did to show you how easy this is and how you can use it to manage your course images.
Download 7-Zip. It’s Free!
The first step is to download 7-Zip. It’s a free application that you can use to compress or extract files that are compressed. For example, if you get a presentation.zip file, you can right click on the file and choose to extract it.
Extract the PowerPoint 2007 File
Once you have 7-Zip installed, you can extract the contents of your PowerPoint 2007 file. What happens when you extract the .pptx file is you’ll get a folder with a matching name. Inside that folder, there’s a media folder than contains the images that you used in your elearning course.
Locate the Media Folder
Let’s see this in action. I created the FTC demo course below. It was built with PowerPoint 2007. If you notice, I have quite a few images on the various slides.
After I extracted the .pptx file, I locate the media folder which has all of the course’s images in one location. The media folder is one level down inside the ppt folder.
If you look at the image below, you’ll see the contents of the media folder. What you’ll notice is that all of the images I added to the course are in that one folder. This really comes in handy.
Tips on Using the Media Folder
Here are a couple of ways that you can use the media folder to save time.
Keep all of your images in one location. Many people aren’t very organized when it comes to managing their course’s assets. When you’re done with your course, just use 7-Zip to extract the media folder. Move the media folder to a place where you save your images. Rename it to match the course and all of your images are now in one place. You can quickly scan the folder with an application like Picasa or Windows Photo Gallery.
Quickly save clip art images to your slides and then save the .pptx file. It’s easy to just drag and drop images to a PowerPoint 2007 slide. Normally, you have to right click on the image and then save as a picture to have it outside of the slide. Not with this technique. Add images to your slides and then extract the file to have quick access to all of the images.
Here’s a link to IrFanView. This is a free application that you can use to quickly view your .WMF files. It has a lot of other useful features, but you can learn about that on their web site.
What are some other ways that you can use this approach to your advantage? Feel free to share your thoughts by clicking on the comments link.
If you liked this post, you might find these interesting:
- 9 Free Tools That Help Me Build Better E-Learning
- The Secret to Creating Your Own PowerPoint Templates for E-Learning
- How to Be More Productive When Using PowerPoint to Create E-Learning Courses
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